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STANDARD FORM (SF) 254
Architect-Engineer and Related Services Questionnaire
Form Approved OMB No. 9000-0004
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Download ACTUAL form (Pages 1-3)
in MS Word format
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- Purpose:
- The policy of the Federal Government in aquiring architectural, engineering, and related professional
services is to encourage firms lawfully engaged in the practice of those professions to submit annually a
statement of qualifications and performance data. Standard Form 254, "Architect-Engineer and Related
Services Questionnaire," is provided for that purpose. Interested A-E firms (including new, small, and/or
minority firms) should complete and file SF 254's with each Federal agency and with appropriate regional
or district offices for which the A-E is qualified to perform services. The agency head for each proposed
project shall evaluate these qualification resumes, together with any other peformance data on file or
requested by the agency, in relation to the proposed project. The SF 254 may be used as a basis for selecting
firms for discussions, or for screening firms preliminary to inviting submission of additional information.
- Definitions:
- "Architect-Engineer Services" are defined in Part 36 of the Federal Aquisition Regulation.
- "Parent Company" is that firm, company, corporation, association or conglomerate which is
the major stockholder or highest tier owner of the firm completing this questionnaire; i.e., Firm A is owned
by Firm B which, in turn, is a subsidiary of Corporation C. The "parent company" of Firm A is Corporation
C.
- "Principals" are those individuals in a firm who possess legal responsibility for its management.
They may be owners, partners, corporate officers, associates, administrators, etc.
- "Discipline," as used in this questionnaire, refers to the primary technological capability
of individuals in the responding firm. Possession of an academic degree, professional registration,
certification or extensive experience in a particular field of practice normally reflects an individual's primary
technical discipline.
- "Joint Venture" is a collaborative undertaking by two or more firms or individuals for which
the participants are both jointly and individually responsible.
- "Consultant," as used in this questionnaire, is a highly specialized individual or firm having
significant input and responsibility for certain aspects of a project and possessing unusual or unique
capabilities for assuring success of the finished work.
- "Prime" refers to that firm which may be coordinating the corrected and completmentary
inputs of several firms, individuals or related services to produce a completed study or facility. The "prime"
would normally be regarded as having full responsibility and liability for quality or performance by itself as
well as by subcontractor professional under its jurisdiction.
- "Branch Office" is a satellite, or subsidiary extension, of a headquarters office of a
company, regardless of any differences in name or legal structure of such a branch due to local or state
laws. "Branch offices" are normally subject to the management decisions, bookkeeping, and policies of the
main office.
Instructions for Filing (Numbers below correspond to numbers contained in form):
Type accurate and complete name of submitting firm, its address, and zip code.
- 1a. Indicate whether form is being submitted in behalf of a parent firm or a branch office.
(Branch office submissions should list only personnel in, and experience of, that office.)
Provide date the firm was established under the name shown in question 1.
Show date on which form is prepared. All information submitted shall be current and
accurate as of this date.
Enter type of ownership, or legal structure, of firm (sole proprietor, partnership,
corporation, joint venture, etc.).
- Check appropriate boxes indicating if a firm is (a) a small
business; (b) a small business concern owned and operated by socially and economically disadvantaged
individuals; and (c) Women-owned (See 48 CFR 19.101 and 52.219-9).
Branches of subsidiaries of large or parent companies, or conglomerates, should insert
name and address of highest-tier owned.
- 5a. If present firm is successor to, or out growth of, one or more predecessor firm's,
show name(s) of former entity(s) and the year(s) of their original establishment.
List not more than two principals from submitting firm who may be contacted by the
agency receiving this form. (Different principals may be listed on forms going to another agency.) Listed
principals must be empowered to speak for the firm on policy and contractual matters.
Beginning with the submitting office, list name, total number of personnel, and telephone
numbers for all associated or branch offices, (including any headquarters of foreign offices) which
provide A-E and related services.
- 7a. Show total personnel in all offices (Should be sum of all personnel, all branches.)
Show total number of employees, by discipline, in submitting office. (*If form is being
submitted by main or headquarters office, firm should list total employees, by discipline, in all offices.)
While some personnel may be qualified in several disciplines, each person should be counted only once
in accord with his or her primary function. Include clerical personnel as "administrative". Write in any
additional disciplines sociologists, biologists, etc. -- and number of people in each, in blank space.
Using the chart (below) insert appropriate index number to indicate range of professional
services fees received by submitting firm each calendar year for last five years, most recent first.
Fee summaries should be broken down to reflect the fees received each year for (a) work performed
directly for the Federal Government (not including grant and loan projects) or a sub to other professionals
performing work directly for the Federal Government; (b) all other domestic work, U.S. and possessions,
including Federally-assisted projects, and (c) all other foreign work.
Ranges of Professional Service Fees
| 1. Less than $100,000 |
5. $1 million to $2 million |
| 2. $100,000 to $250,000 |
6. $2 million to $5 million |
| 3. $250,000 to $500,000 |
7. $5 million to $10 million |
| 4. $500,000 to $1 million |
8. $10 million or greater |
Select and enter, in numerical sequence, not more than thirty (30) "experience
Profile Code" numbers from the listing (next page) which most accurately reflect submitting firm's
demonstrated technical capabilities and project experience. Carefully review list. (It is recognized some
profile codes may be part of other services or projects contained on list; firm's are encouraged to select
profile codes which best indicate type and scope of services provided on past projects.) For each code
number, show total number of projects and gross fees (in thousands) received for profile projects
performed by firm during past few years. If firm has one or more capabilities not included on list, insert
same in blank spaces at end of list and show numbers in question 10 on the form. In such cases, the
filled-in listing must accompany the complete SF 254 when submitted to the Federal agencies.
Using the "Experience Profile Codes" numbers in the same sequence as entered in item 10,
give details of at least one recent (within last five years) representative project for each code number, up
to a maximum of thirty (30) separate projects, or portions of projects, for which firm was responsible.
(Project examples may be used more than once to illustrate different services rendered on the same job.
Example: a dining hall may be part of an auditorium or educational facility.) Firms which select less than
thirty "profile codes" may list two or more project examples (to illustrate specialization) for each code
number so long as total of all project examples does not exceed thirty (30). After each code number in
question 11, show: (a) whether firm was "P", the prime professional, or "C", a consultant, or "JV", part
of a joint venture on that particular project (new firms, in existence less than five (5) years may use the
symbol "IE" to indicate "Individual Experience" as opposed to firm experience); (b) provide name and
location of the specific project which typifies form's (or individual's) performance under the code
category; (c) give name and address of the owner of that project (if government agency indicate
responsible office); (d) show the estimated construction cost (or other applicable cost) for that portion
of the project for which the firm was primarily responsible. (Where no construction cost was involved,
show approximate cost of firm's work); and (e) state year work on that particular project was, or will be,
completed.
The completed SF 254 should be signed by a principal of the firm, preferably the chief
executive officer.
Additional data, brochures, photos, etc. should not accompany this form unless
specifically requested.
NEW FIRMS (not reorganized or recently-amalgamated firms) are eligible and encouraged to seek work
from the Federal Government in connection with performance of projects for which they a qualified.
Such firms are encouraged to complete and submit Standard Form 254 to appropriate agencies.
Questions on the form dealing with personnel or experience may be answered by citing experience and
capabilities of individuals in the firm, based on performance and responsibility while in the employee of
others. In so doing, notation of the fact should be made on the form. In question 9, write "N/A" to
indicate "not applicable" for this years prior to firms organization.
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